LAND RECORDS DIVISION

The Land Records Division of the Clerk’s Office records deeds, deeds of trust, judgments, financing statements and other official documents associated with land transactions for Shenandoah County.

REQUIREMENTS FOR RECORDATION

In order for a document to be recorded, it must be one that is authorized by law to be recorded in the Deed Book and it must meet certain statutory provisions. Recordation fees and taxes will vary. Recording hours are from 9:00 AM to 5:00 PM, Monday through Friday. Documents that do not meet the following requirements will not be recorded and will be returned for correction:

  • Cover sheets are required. COVER SHEET GENERATOR

  • Must meet all of the Recordation Standards regarding font size, margins, paper type, etc.

  • Writings presented for recordation shall be original documents, signed and properly acknowledged. Only black or blue ink for signatures is acceptable.

  • Any individual that will be indexed as a grantor or grantee must have their last name only either underscored or the last name must be the only part of the name written entirely in capital letters. This includes trustees on certificates of satisfaction and trustees on deeds of trust as they are indexed parties.

  • Correct examples: John DOE / JOHN DOE / John Doe

  • Incorrect examples: JOHN DOE / John Doe / JOHN DOE / John Doe

  • All party names must be typed. Handwritten names are not acceptable.

  • All writings submitted must have each page of the writing numbered consecutively; cover sheets are to be numbered as page 1 since they are not required in our office.

  • Deeds must have consideration and actual value shown on the first page, unless exemption code(s) are provided on first page.

  • If exempt, the code section(s) under which any exemption from recordation taxes and/or clerk’s fee is claimed must be stated on first page of document. If cover sheet is provided, exemptions codes can be located on cover sheet or actual first page of document.

Our office does accept electronic recordings. We are currently partnered with Corporation Service.

Company (CSC), eRecording Partners Network (ePN), Indecomm Global Services and Simplifile.

Contact Us

LAND RECORDS DIVISION

Contact Us

PHYSICAL & MAILING ADDRESS

Shenandoah County Circuit Court
Attn: Deed Room P.O. Box 406
112 South Main Street
Woodstock, VA 22664-1423

OFFICE HOURS

Monday - Friday
9:00 AM - 5:00 PM

RECORDING HOURS

Monday - Friday
9:00 AM - 5:00 PM

COPY REQUESTS FOR LAND RECORDS DIVISION

REQUESTING A COPY

There are several ways to request copies of our records from our office:

  • In person at the Clerk’s Office during normal office hours, Monday – Friday, 9:00 AM – 5:00 PM.

  • Online

Shenandoah County Circuit Court
Attn: Copy Request P.O. Box 406
112 South Main Street
Woodstock, VA 22664-1423

ELECTRONIC RECORDING

FEE CALCULATOR

Older grantee index pages have been added to this website for searching. This search is for the index ONLY. The document referenced by the index can be viewed with a subscription on our Secure Remote Access website, using book/page references only at this time. See chart below for where to locate indexes by years.

Older grantor index pages have been added to this website for searching. This search is for the index ONLY. The document referenced by the index can be viewed with a subscription on our Secure Remote Access website, using book/page references only at this time. See chart below for where to locate indexes by years.

Shenandoah County Circuit Court

JUDGMENTS & FINANCING STATEMENT INFORMATION

JUDGMENT FEES

The Real Estate Division dockets judgments rendered by the Shenandoah County Circuit Court, including criminal judgments for fines and costs and restitution, abstracts of judgments from other Virginia Courts, federal court judgments, foreign court judgments, Commonwealth of Virginia liens and assessments, and federal tax liens.

The Real Estate Division does not have pay-off information nor do we report any information to credit agencies.

RECORDED IN DEED BOOK

JUDGMENT FORMS

FINANCING STATEMENT (UCC) FORMS